Skip to main content
Project Intelligence

Schedule editor (Gantt)

The working area opens a live Gantt chart from BeOnTime — a plan editor fully compatible with MS Project: you open and edit your MS Project plan right next to the chat — together with the agent and under your own control.

The agent can find projects and schedules, open them, read the state of work, and make changes: durations, dependencies, date constraints, and resources.

What the agent can do​

  • Find and open. On your request, the agent lists the available projects and schedules and opens the one you need in the working area.
  • Read. The agent gets a current slice of the plan — tasks, durations, dependencies, constraints, resource assignments — and answers questions about the schedule with links to the data.
  • Change. The agent edits the plan: changes durations and dates, adds tasks, sets dependencies, assigns and reassigns resources, and maintains the schedule's resource catalog.
  • Show. A PNG snapshot of the chart can be placed in chat or in documents — it is a view of the plan, not a replacement for the data.

How the review works: "apply first, then verify"​

Schedules are the one surface where the review mechanics differ from the others. Here the agent applies its edits to the live chart immediately, and you review the already-applied changes:

  1. The agent's edit appears on the chart right away — recalculated bars and dependencies.
  2. Each edit is marked with a review mark (a tick/cross on the task row or resource row):
    • Accept — the edit is locked in as yours;
    • Reject — the value returns to its state before the edit (for an added task, the task is removed);
    • Accept/reject all — a batch decision for all open marks.
  3. While marks are open, you keep working with the chart as usual: your own edits are never restricted.
  4. Marks live with the plan: if you close the working area, they are saved and wait for your decision.

This mechanic was chosen deliberately: a schedule is a fast-recalculating model, and "propose without applying" would make reviewing edits uninformative (you would not see how a change affects the finish date). You see the real effect of the edit and then decide whether to keep or revert it.

Data and collaboration​

  • The document of record is your organization's schedule database: everything that is applied and accepted lives in the same place where you manage schedules in BeOnTime.
  • Schedules can be shared with colleagues in the organization — access controls determine which schedules each user sees.
  • Work runs in your account: the agent acts with the same permissions you have and cannot bypass organizational limits.

When to use it​

  • Rebuilding the schedule after a change in deadlines or scope.
  • Assigning resources and checking their load across the plan.
  • Preparing for a status meeting: the agent builds a draft recalculation, you approve it on the chart.
  • Day-to-day plan upkeep: moving tasks, closing finished work, refreshing dependencies.